What is acceptable documentation?
In order to determine eligibility for services, Disability & Access Resources requires documentation of the student’s disability. Documentation should be current and relevant to the student’s current needs. Disability & Access Resources reserves the right to request further documentation before granting accommodations.
Documentation should contain the following information:
- Student’s first and last name.
- Date of the evaluation or report
- Clear statement of diagnosed disability(ies) or short-term injuries.
- Description of the functional effects of the disability(ies) or injury on student’s daily life and academic functioning. Descriptions should include the severity, the range of variability over time or circumstances, and any significant treatment side-effects.
- Length of the disability impact and timeline for recovery (in the case of short-term injuries or disabilities)
- Clear statement of diagnosed disability or disabilities.
- Description of the functional effects of the disability or disabilities.
- Length of the disability impact (in the case of short-term injuries or disabilities)
- Signature of a licensed professional, qualified in the appropriate specialty area for which accommodations are being requested, and who is not related to the student.
- Documentation must be in a PDF, fax, or paper format from the licensed professional.
Examples of acceptable documentation:
- IEP Plan
- 504 Plan
- Neuro-psych evaluation
- Speech-language evaluation
- Provider Verification of Disability form - Download PDF
- Detailed letter from a medical provider on letterhead
Types of documentation NOT accepted:
- Word doc or .jpg formats.
- A brief note from a doctor that simply requests an accommodation without description of the disability or relevance of need.
- Information or notes written on prescription pads.
- Copy of after-care instructions, except in cases of short-term injuries or surgical recovery.
- Documentation of learning disabilities that is not comprehensive or that identifies "learning problems" or "learning challenges" but does not specifically diagnose a learning disability.
- Screenshots of patient portal notes or diagnoses.